A weekly grid for reviewing your time entries, submitting for manager approval, and exporting for payroll or billing.
1
What is the Timesheet?
In plain English: what it does and why your team would use it.
The Timesheet is a board view: one row per task, one column per day, and in each cell the hours logged on that task on that day.
Fill it in by hand
Type hours straight into a cell.
Submit the week
Send it to a manager to review.
Export it
Take the data out as CSV.
It works hand in hand with the timer: hours logged with the timer appear here automatically.
See your week at a glance
One grid. All your tasks. All seven days. Total hours computed automatically.
Add hours without a timer
Click any cell to add a manual entry: start time, end time, note, and billing type.
Submit for approval
Submit your week with one click. The manager approves or sends it back with a note.
The Timesheet tab is hidden by default. To show it on a board, click Customize in the board toolbar (the sliders icon) and toggle Timesheet on. You only do this once per board.
2
The Weekly Grid
What you're looking at when you open the Timesheet.
The gridWhat you get
Week, the defaultSeven columns, Monday to Sunday, one row per task with time logged in the period.
The summary cardsFour totals across the top.
Wider viewsThe mode buttons switch to Month, Quarter or Year.
Rows are grouped by Project by default: you'll see a card per project with its tasks inside. Use the Group by pivot to switch grouping to Person or Task, and narrow the grid with the People, Projects, Billable, and Category filters.
Budget burn: you can group the timesheet by Person or by Task, not only by Project, and when grouped by Project each project row shows a budget-burn bar: how much of the budget has been used so far.
Estimated-hours mode: for a project billed off an estimate column instead of tracked time, the grid shows an Est. badge and a simple Task, Hours, Value list, with no day-by-day columns.
How it looks · Timesheet: Week view Period modes
Switch between Week (7 days), Month (daily columns), Quarter (weekly buckets), and Year (monthly columns) using the buttons in the toolbar. The ‹ › arrows move one period back or forward. The Today button (shown when you've navigated away) jumps back instantly.
People filter
The People filter is a multi-select chip in the filter row. Use it to narrow the grid to one or more specific people. Every board member's rows are visible to anyone with access to the board, so the filter simply focuses the view, it is not a privacy control. Time entries are always logged for whoever is signed in, so you only add entries for yourself.
3
The strip above the grid
Three things the totals alone do not tell you.
Coverage
How many people and how many projects the week actually covers, so a healthy looking total from one person on one project does not read as a full team week.
The trend
This period against the one before it, as a chip, so you see the direction without opening a report.
Hours by project
A distribution bar showing where the week actually went, which is usually not where people assume.
4
Timers running right now
When anybody on the board has a timer going, a Running timers panel appears live on the timesheet. It is the quickest way to see that somebody is still clocked in on Friday evening, and to catch a timer left on over a weekend before it turns into a wrong invoice.
Glance at Running timers before you approve a week. A forgotten timer is the single most common reason a timesheet needs redoing.
5
Reading the Colors
Each cell color tells you something different about the hours inside it.
All billable
Every entry in this cell is marked Billable. The value shows in green. Great for client-facing work.
Has non-billable
The cell contains any non-billable time, whether mixed with billable or non-billable only. Value shows in amber. Click to see the breakdown.
Today
Today's column always has a blue tint, which makes it easy to spot at a glance regardless of billing type.
Weekend
Saturday and Sunday columns are visually dimmed. You can still add entries on weekends, they just stand out less.
A regular cell with no color (white/neutral) and no value means no time has been logged on that task for that day. In the subtotal rows, a dash marks a day with zero logged hours.
6
Adding Hours Manually
No timer needed: click any cell to add a time entry directly in the grid.
1
Click any cell in the grid
A small popover opens. If the cell already has time, the existing entries are listed first. If the cell is empty, you'll see a + icon. Click it to open the add form.
2
Click + Add entry
A form opens with fields for Date, Start time, and End time. Fill these in using the time pickers. The Duration calculates automatically.
3
Optionally add a Note, Category, and Billing setting
The Note field accepts free text (e.g., "Design review call"). Category lets you group entries (e.g., "Meeting", "Development"). Billing defaults to Billable, click Non-billable to switch.
4
Click Add Entry
The entry saves immediately. The cell total and the summary cards at the top update straight away. You can add multiple entries to the same cell (e.g., morning + afternoon sessions on the same task and day).
Editing or deleting an entry: Click the cell again. Hover an existing entry to reveal the pencil (edit) and trash (delete) icons. Edits use the same Date/Start/End form. Changes take effect immediately and the cell total updates.
Editing is only available in Week and Month views. In Quarter and Year views, cells aggregate multiple days, so they're read-only. To add or edit entries, switch to Week view and navigate to the specific week.
7
Submitting Your Timesheet for Review
Send your week to a manager with one click, available in Week view only.
Submission is a simple four-stage life cycle. You control stages 1 and 4; your board Owner controls stages 2 and 3.
The stages: Draft → Pending review → Approved, or Rejected → Draft (fix & resubmit).
1
Check your hours look right
Scroll through the current week and make sure all entries are there. Submitting does not lock the grid: whether you can edit cells depends only on your board access (Editor or Owner). If you do change something after submitting, reopen the week so your manager reviews the corrected version.
2
Click Submit
The blue Submit button is in the top-right of the toolbar (Week view only). Click it. The button disappears and is replaced by an amber Pending review badge. Your board Owner is now notified.
3
Wait for the Owner to review
The Owner sees your submission in the Pending reviews panel. They click Approve or Reject. You'll see the status change in your toolbar immediately.
4
If rejected: fix and resubmit
A red banner appears below the toolbar showing the rejection note. The button becomes Resubmit. Make any corrections, then click Resubmit to send it again.
Reopen a pending submission yourself. If you submitted too early and need to make a correction, click the reopen icon (the small circular arrow next to the "Pending review" badge). This moves it back to Draft so you can edit again.
Submission is per board, per week. If you're on multiple boards, each board has its own timesheet. Submit them independently. A week you don't submit on a given board simply stays in Draft indefinitely.
8
Manager: Reviewing Submissions
Board Owners see a collapsible panel of all pending submissions, approve or reject with one click.
When team members submit their timesheets, a Pending reviews (N) panel appears at the top of the Timesheet view (visible only to the board Owner). Click it to expand and see everyone waiting for review.
1
Open the Timesheet tab and look for the Pending reviews panel
The panel appears just below the toolbar in Week view whenever at least one person has submitted. It shows a count: "Pending reviews (3)". Click it to expand.
2
Review each person's row
Each row shows the person's name and their note (if they added one when submitting). You can click on any task row in the grid to check their hours in detail.
3
Click Approve or Reject
For each row: click the green Approve button to sign it off. Click the red Reject button to open a text field for your note (optional), then confirm rejection. The person sees the result immediately in their toolbar.
The People filter lets you focus on a specific team member's rows while reviewing. Select their name to see exactly what they've logged before approving.
9
Exporting Timesheet Data
Download any time period as a CSV file in one click.
Export sits in the toolbar, to the left of Submit.
The export respects whatever you have on screen: the current mode (Week, Month, Quarter or Year), the selected period, and the active person filter. The CSV has one row per task, with a column per time bucket and the totals.
What's in the CSV
Columns: Item (task name), Project, one column per time bucket (e.g., each day in week mode), Total (decimal hours), Billable (decimal hours), and Value (billable amount). There is no totals row: the file has a header, then one row per task, plus any manual rows.
Tips for payroll / billing
For a weekly payroll export: set mode to Week, navigate to the right week, then export. For a monthly client invoice: set mode to Month, filter to the project board in Time Reports, then export. The Billable column lets you separate chargeable from internal hours.
For a cross-board time export (e.g., all hours for all people across all boards in one file), use Time Reports instead, accessible via the clock icon in the left sidebar. Time Reports lets you filter by any board and date range and export the result.
10
Who Can Do What
Timesheet permissions are tied to your board role.
ActionViewer / Editor / Owner
View the Timesheet gridViewer: all rows. Editor: all rows. Owner: all rows.
View other members' rowsViewer: all members. Editor: all members. Owner: all members.
Add and edit manual time entriesViewer: no. Editor: own entries. Owner: own entries.
Submit a timesheet for reviewViewer: own submission. Editor: own submission. Owner: own submission.
Reopen a submitted timesheetViewer: own submission. Editor: own submission. Owner: anyone's.
Approve or reject a submissionViewer: no. Editor: no. Owner: Board Owner only.
Use the People filterViewer: yes. Editor: yes. Owner: yes.
Export timesheet to CSVViewer: all shown rows. Editor: all shown rows. Owner: all shown rows.
The Pending reviews panel is only visible to the board Owner. Editors and Viewers will never see it, even if they have admin rights at the workspace level.
11
Common Questions
Quick answers to the questions people ask most.
I don't see a Timesheet tab on my board. How do I enable it?
The Timesheet tab is hidden by default. To show it: click Customize in the board toolbar (the sliders icon, top-right area) → find the Timesheet toggle and turn it on. The tab appears in the view bar immediately. This setting is per board, so you'll need to enable it separately on each board where you want it.
The Timesheet shows tasks I haven't touched this week. Why?
The Timesheet shows any task on the board that has at least one time entry in the selected period, regardless of whether you logged those hours this week. If a colleague also logged time on a shared task, their entries contribute to the row total. Use the People filter in the filter row to narrow the grid to just your own rows.
Hours I tracked with the Timer don't appear in the Timesheet. What's wrong?
Timer entries and manual entries both feed the same Timesheet. If something's missing, check: (1) The period shown: make sure you're looking at the right week. (2) The People filter: if it is narrowed to specific people, clear it to show everyone. (3) The task's board: the Timesheet only shows tasks on the board you're currently viewing.
Can I edit the Timesheet after submitting?
Yes. Submitting does not lock the grid. Whether you can edit cells depends only on your board access (Editor or Owner), never on the submission status. If you change entries after submitting, reopen the week (the small circular arrow next to the "Pending review" badge) so your manager reviews the corrected version, then submit again. If it has already been Approved, ask your board Owner to reopen it for you.
What's the difference between the Timesheet and Time Reports?
The Timesheet is a board-level view: it shows tasks from one board for a selected period, with submission and approval. Time Reports (left sidebar → clock icon) is a workspace-level view: it shows all hours across all boards, with filters for person, board, date range, and category. Use the Timesheet for weekly review and approval; use Time Reports for analysis and billing exports.
Can I submit for multiple weeks at once?
No. Submissions are per week. Navigate to each week and submit it separately. Editing a cell depends on your board access (Editor or Owner), not on whether a week has been submitted or approved. If you need to change a week that is already submitted or approved, reopen it (or ask your Owner to) so the change is reviewed again.
I'm the board Owner but I don't see the Pending reviews panel.
The Pending reviews panel only appears when (a) you're in Week view and (b) at least one person has submitted their timesheet for that week. Switch to Week mode and navigate to the same week the person submitted. If you're on Month/Quarter/Year mode, the panel is hidden.
Cells in Month/Quarter/Year view don't have a + button. Why can't I add entries there?
In Month, Quarter, and Year views, each cell aggregates multiple days into one total, so the system can't know which specific day you'd want the new entry on. To add or edit entries, switch to Week view, navigate to the specific week, and click the cell for the day you want.
The week total looks fine but something is off.
Check the Coverage figure. A normal-looking total can come from one person on one project rather than the team you expected.
How do I spot a timer somebody left running?
The Running timers panel on the timesheet shows every timer going on that board, live.
