Gript's space for long-form writing: meeting notes, specs, runbooks, wikis. This guide covers pages, sections, templates, embeds, import and export, sharing, real-time collaboration, the notebook AI, and editing real Word, Excel, and PowerPoint files right inside a notebook, all in plain language.
1
What is a Notebook?
In plain English: a place for documents that live on their own, separate from your boards.
The Notebook area
Sidebar, Notebook
A notebook is Gript's rich-document space, separate from boards. It is where long-form knowledge lives: anything that does not fit on a single row.
Meeting notes
What was said and what was decided.
Decision logs
Why you chose what you chose.
Specs and runbooks
The detail a task links out to.
Customer profiles
One page per account.
OKR pages
Goals written out in full.
You open notebooks from the sidebar, alongside boards. Each notebook holds pages, which you can organise into sections.
Think of a board as a spreadsheet of work, and a notebook as a stack of documents. Both live in the same workspace, and you can link between them.
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Notebook page vs board Doc vs item Notes
Gript has three places that hold rich text. Here is when to reach for each.
Notebook page
Long-form content that stands on its own, referenced from many places. Your knowledge base.
Board's Doc column
A short doc per row, when the doc is intrinsic to that row and gives quick context per item.
Item's Notes (Linked docs)
One or more docs about a specific item: iterative drafts, call notes, per-item writeups.
All three use the same rich-text engine, so the writing experience is identical. The difference is only where the document lives and how it is found.
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The Notebook Toolbar
What each control at the top of a notebook does. These are the exact buttons you will see.
A notebook: the real thing
Notebook
At the very top, next to the notebook title, is a sliding Simple / Sections toggle (covered in the next section). Below that sits the view toolbar:
ControlWhat it does
Cards / List / TableThree ways to view the pages in a notebook. Cards is a grid of tiles, List is a compact stack, Table is a spreadsheet-style rows view. Pick whichever suits the notebook.
FilterShow only pages with certain tags or colors. A count badge shows how many filters are active, and a filter bar appears below the toolbar with the pills.
SortOrder pages by Last updated, Date created, Title (A to Z), Word count, or File type. Click again to flip between ascending and descending.
GroupCluster pages by section, color, tag, author, or file type (buckets: Gript page, Word, Excel, PowerPoint, PDF). Choose "No grouping" to turn it off.
RemindersA toggle that narrows the view to only pages that have a reminder set.
Ask AIOpens the Notebook AI panel on the right (see section 14). Shown when the notebook AI is available to you.
A search box sits below the toolbar (search pages by title, content, or tag), with these actions on its right:
ControlWhat it does
SelectTurns on multi-select so you can act on several pages at once (for example, recolor them in bulk). The button flips to Cancel while active.
TemplatesOpens the template gallery: your own templates, ones shared with you, and the built-ins. Preview one and create a page from it (see section 5).
Import / ExportThe bulk menu for bringing content in (OneNote, PDF, Word, Markdown, Gript files, transfer codes) and taking content out (see sections 8 to 11).
In Cards view, the first tile is a New card (with a keyboard shortcut of N). Click it to create a fresh page.
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Simple vs Sections
Every notebook is either a flat list of pages, or pages grouped into sections. You choose per notebook.
Simple
A flat notebook: just pages, no left sections panel. Best for a small notebook, or one topic where sections would be overkill.
Sections
Pages are filed under named sections, with a Sections panel down the left. Best for a larger knowledge base you want to organise.
The Simple and Sections pillHow it behaves
Where it isAt the top of the notebook, beside its title. Flip it at any time.
Switching is safeIt is instant and loses no pages.
Turning sections offHides the panel. A page keeps its section membership, so switching back restores the arrangement.
Pages do not have to live in a section. A page filed directly on the notebook (not under any section) sits at the notebook root, in the All pages group.
5
Pages
A page is a full rich-text document. Here is what you can put on one and how to organise them.
Each page is a rich-text document that supports:
Headings, paragraphs, and lists (bulleted, numbered, checkbox)
Tables, code blocks with syntax highlighting, blockquotes, dividers
Images: paste, drag from the desktop, or the toolbar button
Callouts to highlight notes, tips, and warnings
Toggle lists (collapsible sections) and two-column layouts
Page breaks, emoji, and video embeds (YouTube or Vimeo)
Attach a file to the page, right in the flow of your writing
Live embeds of Gript content (see section 6)
A slash menu: type / anywhere to insert any block
Board Docs and item Notes use a shorter slash menu. Those two places leave out attachments, board or item embeds, and diagrams, so those extras are for full notebook pages.
1
Create a page
Open a notebook and click New (the first card in Cards view, or press N). In a Sections notebook, pages can nest under a section.
2
Format as you write
Select text and a small toolbar appears for inline formatting. Or type / anywhere to open the slash menu and insert tables, code blocks, images, embeds, headings, and callouts.
3
Reorder and move pages
Drag pages and sections in the notebook sidebar to reorganise. Drop a page onto a section to file it there, onto All pages to move it to the notebook root, or onto another notebook in the app sidebar to move it across notebooks. The drop target highlights, and a confirmation appears once it lands.
Pinned pages
Pin the pages you use most and they sit in a dedicated Pinned group at the very top, no matter how you sort. Hover a page and click the pin, or right-click a page and choose Pin to top. Only the notebook owner can pin, but everyone sees the Pinned group.
Page colors
Give a page a color to group related pages or make important ones stand out. A color strip at the top of the editor sets it (click the pill or the Add page color prompt). Recolor several pages at once from the Pages tab in the sidebar using checkboxes.
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Writing faster with "/"
One key instead of hunting the toolbar.
A notebook page
Sidebar, Notebook
Type / anywhere on a page and a menu opens, listing everything you can insert and filtering as you keep typing.
Type thisAnd press Enter for
/tabA table.
/callA callout.
/headA heading.
The toolbar still does everything it always did. This is simply quicker once your hands are on the keyboard.
Gript embedsA live board or item embed, and a diagram.
7
Finding your way around a long page
On this page
An outline of the page headings down the side. Click one to jump to it, and collapse the outline when you want the room back.
Linked items
A panel showing what points AT this page from elsewhere in Gript, so you can see what would break if you rewrote it, and navigate back to whatever referenced it.
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Tags
1
Find the tag bar under the page title
It holds whatever the page is already tagged with.
2
Click + Add tag, type a name, press Enter
That is the whole thing.
3
Or take a Suggested one
Gript offers tags based on what the page says. One click adds it.
Tags make a page findable later, when you can remember what it was about but not what you called it.
9
Who changed what
Each page keeps its own Activity feed, separate from its comments.
What it recordsExamples
What happened to the pageCreated, edited, opened, renamed, shared, exported, deleted.
What happened in its commentsAdded, replied to, resolved, reopened.
When the list gets longFilter it to just edits, or just comments.
10
Templates
Save any page as a template and start new pages from it, so common documents take seconds instead of minutes.
1
Save a page as a template
Right-click a page and choose Save as template. Give it a name and, optionally, a description and category. Any embeds on the page stay live, so the template shows real content, and access is respected: someone you share it with only sees the embeds they are allowed to.
2
Start a page from a template
Click Templates in the toolbar to open the gallery: a category sidebar, a search box, and a card for every template. Your own, those shared with you, and the built-ins are all there. Click a card to preview it exactly as the page will look, then hit Use this template.
3
Manage your templates
From the new-page menu, Manage my templates lets you create a new one, edit a template's content and details, rename, recategorize, delete, or share it with a team or a specific person. Anyone you share with can use it; with Can edit access they can also rename and delete it.
With live embedsProject dashboard, Sprint planning, OKR page, Client page, Status report.
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Embeds
A page can hold live pieces of other Gript content that stay current on their own.
Draw.io diagrams
Slash command /diagram. The diagram sits in the page as a static image. Double-click it to open the draw.io editor in a popup; when you save, the image on the page re-renders to match.
Board / item embed
Slash command /board or /item. One command (also reachable as /item) opens a picker with Board, Group, and Task tabs. Drop in a whole board view, a group, or a single task. It stays live: titles, statuses, owners, and due dates update as the work changes.
Embeds are live, not snapshots. Change the underlying board or item and the embed on your page reflects it, so a page never goes stale.
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Importing content (converting to notebook pages)
Bring existing knowledge in from other tools and turn it into editable Gript notebook pages. Open Import / Export in the toolbar.
Importing converts. Whatever you import (a PDF, a Word file, a OneNote page) is turned into a native Gript page, and the original file format is left behind. If you want to keep a Word, Excel, or PowerPoint file as that file, upload it instead (see the next section).
SourceHow it imports
OneNoteSign in with Microsoft, pick the notebooks, sections, or pages you want, and Gript imports them in the background. Structure (notebook to section to page) is preserved; text, images, and tables come through. A progress widget shows how it is going.
PDFDrop a PDF into the notebook. Gript extracts the text and structure into a real, editable page: headings, paragraphs, lists, tables, and images. Best on text-based PDFs; scanned ones depend on the source.
Markdown (.md)Drop a Markdown file and it becomes a page directly.
Word (.docx)Importing a Word file converts it into a Gript page, with formatting preserved as faithfully as possible. To keep it as an editable Word file instead, upload it (see the next section).
Gript file (.gript)Restore a page or a whole notebook that was exported from Gript, attachments included. Import / Export menu, then Import from Gript.
Transfer codes move content between workspaces or Gript servers. Right-click a notebook, section, or page and choose Transfer via code to generate a GRPT-XXXX-XXXX code. The recipient redeems it under Import / Export, then Import via code. You can set an expiry, lock it to one email, and manage or revoke your codes from Manage transfers.
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Upload and edit Microsoft Office documents
Bring in Word, Excel, and PowerPoint files and edit them right inside Gript, together, in a full Office editor. No download, no separate app, no converting.
Gript is one of the very few work tools where your Microsoft Office files are first-class. In a notebook you can:
Upload Word, Excel, and PowerPoint files, and keep them as real Office files
Edit them in a full Office editor, right inside Gript: no download, no separate app
Work on the same file together in real time, with everyone's cursors visible
Ask Gript's AI to draft or rewrite, right inside the document
Create a blank Word, Excel, or PowerPoint file from scratch
Import or upload? These sound alike but do opposite things. Importing a Word file (the previous section) converts it into a Gript page. Uploading it keeps it as a real Word file you edit in the Office editor. Same file, two outcomes: pick by what you want to end up with.
Adding an Office file
The New card menu, with the Office file types
Notebook
1
Create a blank one
In Cards view click the New card (or press N). The Create new menu has a Create section: alongside Gript page you will see Word document (Blank .docx), Excel spreadsheet (Blank .xlsx), and PowerPoint (Blank .pptx). Pick one and it opens ready to edit.
2
Upload one you already have
In the same menu, under Add files, choose Upload a file. Drop your Word, Excel, or PowerPoint files onto the drop zone, or click to browse. Dragging files straight onto the notebook works too. (To link a file that lives in OneDrive or Google Drive instead, see the next section.)
Editing them in the Office editor
A Word document open in the Office editor, inside Gript
Office editor
Open an Office file and it fills the screen in a full editor, the same one Word, Excel, and PowerPoint users already know. Along the top you will find:
Presence
Avatars of everyone in the file right now, each in their own colour.
Editing (drop-down)
Switch the mode between Editing, Reviewing (tracked changes), and Viewing.
Comments
Open the comments rail to leave and reply to comments in the document.
Share (drop-down)
Share the file with people, and publish a public link, exactly like a page (covered in Sharing and collaboration, section 13).
Ask AI
Opens Gript's AI panel beside the document (below).
View controls
On the right, a canvas / full-screen toggle and a Close button to return to the notebook.
Live co-editing. Two or more people can edit the same Office file at once. Changes merge in the moment, just like a Gript page, and you see each other's cursors and selections. Your work saves on its own as you go.
Ask AI inside the Office editor
Ask AI in the editor opens a panel beside the document. Type an instruction and it works on your selection, or on the whole document when nothing is selected: summarise, rewrite, draft a section, clean up a table.
In the panelWhat it does
InsertDrops the result into the document.
Try againReruns the same instruction.
StopCancels a run in progress.
The model chipSwitches which AI answers.
It runs on the same AI setup as everywhere else in Gript: your providers, your keys, the same access list and monthly budgets, so there is nothing extra to configure. With view access only, the panel is read-only and Insert is disabled.
Telling files apart
Pages and Office files side by side, each with its file-type badge
Notebook
Office files carry a file-type badge so you can tell them apart from pages at a glance: a blue W for Word, green X for Excel, orange P for PowerPoint, and red P for PDF; Google Drive and OneDrive links show their own colours, and native Gript pages show an outline book square in the page's accent colour. In Table view there is a dedicated Type column, and you can Sort or Group the whole notebook By file type.
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Link to documents in OneDrive and Google Drive
Keep a file where it lives in the cloud and point to it from your notebook, so it is always the latest version.
Your cloud documents, right in the notebook. As well as uploading Office files, you can link to a Microsoft Office file in OneDrive or SharePoint, or a Google Doc, Sheet, or Slides in Google Drive. Nothing is copied: the notebook holds a live link, so it always reflects the latest version in the cloud.
1
Link from the New card
In Cards view click the New card, then under Add files choose Link a cloud file. Pick Google Drive or OneDrive, then choose the file. (Each option shows once you have connected that account.)
2
It opens at the source
A linked file sits in the notebook with its own Google Drive or OneDrive badge, and clicking it opens the document at its source, always current. It is a live link, not a copy, so you are never working on a stale version.
Connect your Google or Microsoft account first (from the file picker, or under Settings), and the matching option appears in the Link a cloud file menu.
15
Exporting a page
Take a single page, or a whole notebook, out in the format you need.
Open a page's Import / Export menu in the editor header (or the editor's ⋯ menu, which has a one-click Export as section). A single page can export to:
PDF
Opens the print dialog: choose Save as PDF
Word (.doc)
A styled document Word opens natively; images embedded and sized to fit
Markdown (.md)
Plain Markdown
HTML (.html)
A standalone web page
JSON (.json)
The raw page structure
Print
Straight to the print dialog
With attachments (.gript)
The full page plus every attached file, re-importable
From the notebook's bulk Import / Export menu you can also Export notebook as a single .gript file: every section, page, and attachment in one bundle you can re-import later.
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Images and page layout
Working with pictures, and setting how wide or zoomed a page reads.
Image upload
Add an image three ways: paste from the clipboard, drag from the desktop, or use the toolbar button. Hover an image for Word-style controls: resize handles on the corners, an alignment toolbar (left, center, right, wrap text), and a delete button. The page reflows as you drag.
Page width and zoom
Set a page's content width from the page settings menu: Narrow (good for prose), Medium (default), or Wide (good for tables and dashboards). Separately, the toolbar zoom control runs 50% to 300% in 10% steps, and the level is saved per page. Set a global default under Settings, then Notebook.
Uploaded images are stored in Gript's file storage and served from there. The same image can be attached across many pages without duplicating it.
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Sharing and collaboration
Who can open a notebook, and how several people work on a page at the same time.
Notebooks and pages share with users or access groups, like boards, at two levels:
Whole notebook
The recipient sees the notebook in their sidebar. Sharing the Notebook tab in the Share dialog shares every page in it.
Single page
The recipient sees just that page under Shared with me. Good for a confidential page inside an otherwise open notebook.
1
Open a page and click Share, top right
The dialog has a Page tab and a Notebook tab, so you can share one page or the whole notebook.
2
Start typing a name or an email
The picker suggests people already in your workspace.
3
Set each person to View or Edit
Those are the two roles.
RoleWhat they can do
ViewerRead the page, comment on it, and mention others.
EditorEverything a Viewer can do, plus edit the content and manage sharing.
A notebook you cannot open is not listed to you at all. Its name and its section names are hidden too, not just its pages, because the name itself is often the sensitive part ("Q3 restructure"). Account admins are the exception, since they can already reach personal notebooks in the workspace.
Public links: sharing outside your workspace
Beyond sharing with colleagues, a page (or an Office file) can be published as a public link that anyone can open in a browser with no Gript account. Turn on Public access in the Share dialog, then choose how open it is.
The public link controls for a page
Public link
Anyone with the link
View only. Anyone who has the URL can open and read it, no sign-in needed. Best for something you want widely readable.
Only people you add
An allowlist. Add people by email; each one signs in with a one-time 6-digit code sent to their address (it expires in 10 minutes, no password to set). Only the emails you list can get in. For an Office file you set each person to View, Comment, or Edit; a plain notebook page shared this way is view only.
Managing public links. The Share dialog's Public tab lists every public page in the notebook, who enabled it, and when, each with a Revoke button. Revoking cuts off access immediately for anyone holding the link.
Real-time collaboration and presence
Live editing
Two or more people can edit the same page at once. Edits merge in the moment, like boards, and you see each other's cursors and selections in the editor, each in their own colour.
Presence
The editor header shows an avatar stack of everyone on the page, a pulsing dot, and an "N here" label. The page cards in the sidebar show a smaller avatar stack, so you can see which pages have people on them right now.
Comments
1
Start a comment
Select the text you want to comment on, then click Comment in the floating toolbar. A composer opens in a right sidebar, anchored to your selection (an "Anchored to selection" chip appears above the box). Type and click Post.
2
Mention a teammate
Type @ and pick from the list. Only people who already have access to the page appear. They get an in-app notification right away, plus an email if they are offline at the time.
3
Resolve and reopen
A thread stays open until someone clicks Resolve. Resolved threads move to the Resolved tab for the audit trail; Reopen brings one back. Reply with the Reply button; replies show indented. The author can edit or delete their own comments, and editors and admins can delete any comment.
18
Notebook AI (Ask AI)
A chat assistant that lives in the notebook, searches your pages, and can draft or edit them with your approval.
Click Ask AI in the notebook toolbar, the row holding Cards, List, Table, Filter, Sort, Group and Reminders. A panel titled Notebook AI slides in on the right, with your pages still visible beside it and reacting to what the AI does.
It uses the same setup as Write with AI: the same providers and keys, the same access list, the same monthly budgets. If you can use one you can use the other, with nothing extra to configure. The provider chip at the top shows which AI is answering, and switches it for your next message.
Answer and find
It searches your pages, reads the matches, and answers with links to the pages it used. "Find things" opens the matches in the main area as a Cards, List, or Table results panel with your search words highlighted.
Draft new pages
Ask for a meeting agenda, brief, or checklist. You see a preview card first and click Create page to make it real. The new page pops in with a NEW badge.
Edit existing pages
It shows exactly what changes, removed lines struck through in red, added lines in green, and nothing happens until you click Apply edit. The page gets an UPDATED badge.
Research the web
It can search the web and read pages to bring information in, always with source links. Web access is read-only: it can fetch, never post or send.
Work with a file
Attach PDFs, Word docs, or images with the + button (or drag one in) and ask about them: summarize, pull out action items, or copy into a new page.
Stop and history
The send button becomes Stop while it works. The clock button opens your prompt history (Recent and Saved); the circular arrow starts a new chat. Conversations are saved.
Your pages are always safe. Every edit is a proposal you approve, and if the page changed since the proposal, the apply is refused and the AI rebuilds its suggestion against the current text. Every applied edit also stores the previous version first, so you are one restore away from how it was. The AI can never delete, move, or rename anything, and it only sees pages you are allowed to see.
On budgets and Stop: spending on the shared workspace key stops at the monthly cap when the hard stop is on (it is by default). Personal-key spending is deliberately not capped and not counted against the shared budget. Pressing Stop genuinely cancels on most providers, but Gemini and Mistral cannot cancel, so they finish and charge for the whole answer; the panel tells you when that is the case.
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Common Questions
Quick answers to what people ask most.
When should I use a notebook page instead of a board's Doc column or an item's Notes?
Use a notebook page for long-form content that stands on its own and is referenced from many places, like a wiki or spec. Use a board's Doc column for a short doc tied to one row. Use an item's Notes (Linked docs) for drafts and call notes about a specific item.
What's the difference between Simple and Sections?
Simple is a flat notebook: just pages, no left panel. Sections files pages under named sections, with a Sections panel on the left. Flip between them any time with the Simple / Sections pill at the top of the notebook; no pages are lost.
How do I change how the pages are displayed?
Use the Cards, List, and Table buttons in the view toolbar. Cards is a grid of tiles, List is a compact stack, and Table is a spreadsheet-style rows view.
Can two people edit the same page at once?
Yes. Edits merge in real time, like boards. You see each other's cursors and selections in colour, and the header shows an avatar stack with an 'N here' label for who is on the page.
How do I comment on part of a page?
Select the text, click Comment in the floating toolbar, type your comment, and click Post. It anchors to your selection. Mention someone with @ (only people with access appear). Threads move to Resolved when someone clicks Resolve.
Can I export a page?
Yes. Open the page's Import / Export menu (or the editor's ⋯ menu). Formats: PDF, Word, Markdown, HTML, JSON, or a full .gript bundle that includes attachments. You can also export a whole notebook as a single .gript file.
How do I share a notebook with someone in another workspace?
Use a transfer code. Right-click the notebook, section, or page and choose Transfer via code, then send them the GRPT-XXXX-XXXX code. Notebook sharing itself only reaches people inside your own workspace.
Does the OneNote import keep my structure?
Yes. Notebook to section to page structure is preserved, and text, images, and tables come through. Drawings and ink come through as images, not as live ink.
Where do uploaded images live?
In Gript's file storage, served from there. The same image can be attached across many pages without being duplicated.
Can I link a board item to a notebook page?
Yes, two ways: the Connect notes column type on the board, or paste the page URL into a comment.
Is the Notebook AI safe to let edit my pages?
Yes. Every edit is a proposal you approve. If the page changed since the proposal, the apply is refused and the AI rebuilds against the current text, so nothing is overwritten blindly. Each applied edit also stores the previous version first, and the AI can never delete, move, or rename anything.
Is there a quicker way to insert a table or a callout?
Type / and start typing the name of the thing you want. The menu filters as you type and Enter inserts it.
How do I find what links to this page?
The Linked items panel on the page lists everything that points at it.
Can I see who edited a page and when?
Yes, in the page Activity feed, which is separate from its comments and can be filtered to edits only.
