How to attach files to your work, link files from OneDrive and Google Drive, browse everything in one place, and preview it all without leaving Gript. Explained simply, with no jargon.
1
The Big Picture
Files in Gript live in three places. Here is how they fit together.
You almost never leave Gript to work with a file. There are three ways files show up, and they all feed the same in-app viewer:
On an item
Attach files to any task through a File column or the item Files tab. This is where day-to-day files live.
In the Files hub
One page that gathers every file across all your boards and notebooks, so you can search, filter, and manage them together.
From the cloud
Link or copy files straight from OneDrive and Google Drive, without downloading them to your machine first.
You don't need to learn all three at once. Start by attaching a file to an item. Everything you attach automatically appears in the Files hub too, so the hub fills itself as you work.
2
Attaching Files to an Item
The most common thing you'll do: put a file on a task. This happens through a File column.
A File column holds one or more attachments per item.
1
Add the column
+ Add column, then File.
2
Click the cell
Its icons, or the plus. The Files box opens.
3
Work in that one box
It is where you add files and manage what is already attached. It has four tabs.
My device
From your computer. Drag a file in, or click "browse". The file dialog only offers supported types: images, PDF, Office documents, txt/csv, zip, mp4, and mp3. The current size limit is shown right in the upload box. (File cell -> My device.)
OneDrive / Google Drive
From the cloud. Shown when your administrator has connected the provider. Pick files in the provider's own picker, then choose Link or Copy (explained in the next section). If a tab says 'not connected', the provider has not been set up for your workspace yet. (File cell -> OneDrive or Google Drive.)
Web link
From a URL. Paste a direct file URL. Gript fetches the file and attaches it to the item, the same as an upload. (File cell -> Web link.)
Big files are fine. The default upload limit is 120 MB, and an administrator can raise it up to 500 MB. Files larger than the simple limit upload automatically in parts, so the upload still goes through. You do not have to split anything yourself.
The box stays open while you work. Everything attached to the item is listed inside it, each with a badge showing where it came from (OneDrive, Google Drive, or Uploaded). Files appear right away, and the built-in viewer opens on top when you click one.
3
Cloud Files: Link vs Copy
When you pick a file from OneDrive or Google Drive, Gript asks a single question: link it, or copy it? Here is the difference.
Link
The file stays in the cloud. Gript stores a link that opens it there. Lightweight and always current (it reflects the latest cloud edits), but a teammate can only open it if they already have access to that file in the provider. Best for: living documents your team already shares.
Copy
Gript downloads its own copy, so anyone on the item can open it. It is a snapshot: it will not reflect later cloud edits. Google Docs, Sheets, and Slides are saved as Word, Excel, and PowerPoint (or PDF). Best for: a fixed deliverable everyone should see.
How they open differs too. A cloud-linked file opens in the provider in a new browser tab. An uploaded or copied file opens in Gript's built-in viewer, with preview and comments (see section 6).
4
File Columns and Picture Columns
Two board columns handle files. Pick the right one for the job.
File column
One or more attachments of any supported type. Drag onto the cell, or click to upload through the four-tab Files box. Options set per column: allowed file types (restrict to images, documents, or specific extensions), maximum file size, and preview inline (show thumbnails of image files). Great for deliverables, reference docs, and files that arrive through a Gript form.
Picture column
A dedicated image gallery, up to 20 images per item. Click to expand, then use the arrow keys to swipe through. Purpose-built for product photos, project iterations, inspiration boards, and site photos, where you want the images shown as a gallery rather than a list of file rows.
Rule of thumb: use a File column when the attachment could be anything (a PDF, a spreadsheet, a zip). Use a Picture column when the content is specifically images you want to browse visually.
5
The Files Hub
One page that gathers every file across all your boards and notebooks. Find it in the left sidebar under Files.
Files in the sidebar gathers every file in Gript into one searchable place: attachments on tasks, files on notebook pages, pictures in Picture columns, and anything that arrived through a form. You never have to remember which board a document was attached to.
Two things sit at the top and colour everything below them.
ControlWhat it does
My files or Workspace filesMy files is what you uploaded. Workspace files is everything in the workspace, and it is available to administrators.
SearchOne box across file names, the people who uploaded them, and the boards and notebooks they live in.
Then choose how to look at them. The same files, four ways:
Home
The overview you land on: how many files there are, how much space they take, a breakdown by type, what arrived over the last twelve months, where files live, who uploads the most, the newest, the largest, and a housekeeping card flagging files over 25 MB. Every tile is clickable and drops you into the list already filtered.
Table
A plain list with name, location, who uploaded it, when it was modified, who has access, and size. Sort by any column.
Explorer
A folder tree: All files, then Boards, then Notebooks, drilling down the way a file manager does.
Gallery
Big thumbnails. The right way to look for a picture rather than a document.
The filter rail, down the leftNarrows by
SourceBoard files, or notebook files.
File typeImages, PDF, documents, spreadsheets, slides, video and audio, archives, text, other.
Uploaded byOne colleague.
AddedLast 7 days, or last 30 days.
They combine, so "every PDF added by one colleague in the last week on notebook pages" is four clicks.
6
Doing things to files in the hub
Click a file to open the detail drawer on the right.
In the drawerWhat it tells you
Type and sizeWhat the file is.
OriginWhere it came from and how it arrived.
Uploader and dateWho put it there, and when.
Storage and locationWhere it is kept, and which board or page it belongs to.
Who has accessInherited from the board, item, notebook or page it belongs to, rather than set on the file itself.
The drawer also holds the version history and any comments on the file, and gives you View, Download, Open in context (which takes you to the task or page it is attached to) and Delete.
With several files tickedWhat the bar offers
DownloadAll of them as a single zip.
MoveSomewhere else. Board files and notebook files cannot be moved together in one go.
DeleteAnything you do not have edit access to is skipped and reported, rather than silently failing.
Deleting from the hub is real. It removes the file from the board or notebook it belongs to and cannot be undone, so the confirmation asks twice when several files are selected.
7
Previewing Files
Click almost any uploaded or copied file and it opens in Gript's built-in viewer. No download, no leaving the app.
The viewer opens on top of your work with one click, from anywhere a file appears: a File cell, the item Files tab, or the Files hub.
PDFs and documents
Read them without downloading.
Spreadsheets
Rendered in place.
Plain text
Previewed as it is.
Video and audio
Played in the viewer.
Full page
Expands the preview to fill the whole window so you can read a PDF, image, spreadsheet, or document at full size without leaving Gript. Click it again, or press Escape, to return to the normal window.
Open in a new browser tab
Sitting next to Full page, this opens the file in your browser's own viewer instead, handy if you want it in a separate tab alongside Gript.
The viewer toolbar does more than look. Alongside Full page and Open in a new browser tab, it has a comment button and two annotation tools (a pin for marking a spot and a rectangle for boxing an area), a background switch (to view a file on light or dark), reset view, and buttons to download, print, or delete the file.
Cloud-linked files are the exception. Because they live in OneDrive or Google Drive, they open in the provider in a new tab rather than in the built-in viewer. Copied and uploaded files always open in the viewer.
8
Adding files, and the size limits
Drag files into the drop zone, click to browse, or simply paste an image straight from your clipboard with Ctrl+V.
SizeWhat happens
The default limit120 MB per file.
The ceilingAn administrator can raise it to 500 MB.
A large fileUploaded in pieces automatically. You never have to split anything yourself.
Knowing the limitThe box always shows the current one, rather than making you find out by failing.
A Picture column holds up to twenty images and shows them as thumbnails, with its own carousel for flicking through them, which is separate from the file viewer.
9
Every item has a Files tab that lists its attachments and lets you comment on a specific file.
The Files tab on an item lists every file attached to it.
Uploading a new copy of a file adds it as a separate attachment alongside the original, so both stay on the item and nothing is overwritten.
Two upload spots, two sets of sources. Uploading from the item Files tab pulls from your device or a connected cloud drive (OneDrive or Google Drive). The full four-source box, which adds a Web link option, is the one that opens when you upload into a File column cell (see section 2).
You can comment on one attachment rather than the whole item. Open the file from the Files tab and use the annotation comment field on that file. It keeps feedback such as "change the header on page 2" tied to the exact file it is about, separate from the item's general Comments tab.
Two kinds of comment, on purpose. The item Comments tab is for the task as a whole. The comment field inside a file is for that file alone. Reviewers can leave notes on the deliverable itself without cluttering the task discussion.
10
Common Questions
Quick answers to what people ask most.
What's the biggest file I can upload?
The default limit is 120 MB, and an administrator can raise it up to 500 MB. The current limit is always shown right in the upload box. Files above the simple limit upload automatically in parts, so a large file still goes through in one go.
The OneDrive or Google Drive tab says 'not connected'. Why?
The provider hasn't been set up for your workspace yet. Cloud tabs only appear once an administrator connects OneDrive or Google Drive. Until then, use My device or Web link.
Should I Link a cloud file or Copy it?
Link keeps the file in the cloud and stays current, but teammates can only open it if they already have access to it there. Copy pulls a snapshot into Gript that everyone on the item can open, but it won't reflect later cloud edits. Link for living shared docs; Copy for a fixed deliverable.
Why does one file open inside Gript and another opens a new browser tab?
Uploaded and copied files open in Gript's built-in viewer (preview and comments). Cloud-linked files live in OneDrive or Google Drive, so they open there in a new tab instead.
What's the difference between a File column and a Picture column?
A File column holds attachments of any supported type as a list of rows. A Picture column is an image gallery (up to 20 images per item) that you expand and swipe through with arrow keys. Use File for mixed attachments, Picture for images you want to browse visually.
I attached a file to an item. Do I also have to add it to the Files hub?
No. The Files hub gathers everything automatically. Any file you attach to a board item or a notebook page appears in the hub with no extra step.
I can't see the Workspace files toggle. Is something wrong?
No. The My files / Workspace files toggle is shown to account admins only. Members always see just their own accessible files, which is My files. If you need a workspace-wide view, ask an admin.
Can I comment on a specific file rather than the whole task?
Yes. Open the item's Files tab, open the file, and use the annotation comment field attached to that file. It keeps feedback tied to the exact file, separate from the item's general Comments tab.
If I delete a file in the Files hub, does it just leave my list?
No, it's removed from its board or notebook entirely, and it can't be undone. Deleting in the hub is the same as deleting from the item. Double-check your selection before confirming.
Can I download several files at once?
Yes. In the Files hub, tick the files you want and click Download. Gript packs them into a single zip. You can also Move selected files to another board item or notebook section, one source (boards or notebooks) at a time.
How do I read a PDF at full size without leaving Gript?
Open the file in the built-in viewer and click Full page in the bottom toolbar. It fills the whole window. Click Full page again, or press Escape, to go back. Open in a new browser tab is right next to it if you'd rather use your browser's viewer.
I cannot find the Files entry in the sidebar.
The Files hub is a switchable feature. Where it is off, the entry and the page are hidden, but everything else about files still works: attachments on tasks, File and Picture columns, cloud links, the viewer and version history.
Why can I see fewer files than a colleague?
The hub only ever shows files you can already reach. Access is inherited from the board, item, notebook or page the file is attached to, so it can never become a way round sharing.
What is the difference between My files and Workspace files?
My files is what you uploaded. Workspace files is everything, and it is an administrator view.
Can I clean up the big files taking all the space?
Yes. The Home view has a Needs attention card listing everything over 25 MB. Click it and the list opens filtered to exactly those files.
Can I move a file from a board to a notebook?
Not in the same move. Board files and notebook files are moved separately, and Gript will tell you if your selection mixes the two.
