Gript has two calendars and they are the same calendar. A board calendar places that board tasks on dates. My Work, Calendar places everything assigned to you on dates, and adds your reminders, your time off, your meetings and any calendar you have connected. Whatever you change in one, the other agrees with.
A board calendar
Open a board and switch the view to Calendar. It needs at least one Date or Timeline column: without one, Gript tells you and offers to add one.
Your own calendar
Home in the icon rail, then switch the view to Calendar. It gathers every board you can reach, so you never have to check them one at a time.
On the toolbarWhat it does
Day, Week, Month, Quarter, YearHow far out the grid looks. Both calendars zoom the same way.
Today, and the arrowsMoving about in time.
Split view (board calendars)Puts the calendar and the table side by side, so you can drag a task from the list onto a date.
2
Reading the calendar
What each block on the grid is.
What you seeWhat it is
A solid coloured blockA task, coloured by its board or its group. Drag it to a new date to reschedule it, and the board changes with it.
A light block with a coloured edgeA meeting. It carries a dot showing where the replies stand and a small camera icon when there is a link to join.
A soft band across whole daysTime off, either your own or a booking made in resource management.
A quiet markerA reminder falling due, or a public holiday from a holiday calendar you switched on.
On your own calendar, a rail down the side lists every source feeding the grid, each with its own colour and its own switch.
In the railWhat it is
One row per boardThe tasks from that board.
My time offUnder Mine. Your own booked time away.
RemindersUnder Mine. Reminders falling due.
MeetingsUnder Mine. The meetings you organise or were invited to.
Outlook, Google CalendarUnder Connected. One row per provider you have linked.
A source with nothing in it does not appear at all, so the rail stays short. A board calendar has no rail: the Meetings source has a tick box in the toolbar instead.
3
Creating from the calendar
Drag a slot, pick what it is.
Drag across an empty stretch of the grid, or click a day, and a small panel opens with three tabs.
1
Task
Names a new task, on the board and in the group you pick, with the dates already filled in from the slot you dragged.
2
Meeting
Opens the full meeting invite composer, the same one a task uses, seeded with the time you dragged. Attaching it to a task is one optional row; a meeting with no task behind it is perfectly normal.
3
Time off
Books you out for that stretch. It shows on your calendar and, where resource management is in use, in the capacity figures.
The Meeting tab opens in the middle of the calendar rather than beside the cell you clicked, because it is a large panel. That is deliberate, so it is in the same place every time.
4
Connecting Outlook or Google
One connection, both mail and calendar.
1
Open Control Panel, then Email & calendar
The same place your mail is connected.
2
Connect your Microsoft 365 or Google account
Or, if a mailbox is already connected, switch Calendar sync on for it.
3
Approve it once at the provider
Ticking Also connect my calendar while connecting a mailbox approves both in one go.
There is no second login to manage: the calendar hangs off the same account as your mail.
Each connected account has its own settings:
SettingWhat it decides
Sync directionOutlook to Gript (see your events here), Gript to Outlook (push your work out there), or Both ways.
Calendars to show in GriptTick the calendars whose events you want on your Gript calendar. Leave the noisy ones out.
Write Gript items toWhich calendar receives the items Gript pushes out. Your primary calendar by default.
Which items flow outOnly items I choose, or all my dated items.
Turning calendar sync off later stops the updating. Your Gript work stays exactly where it is, and your email keeps working.
5
An event that came from Outlook or Google
What you can do with it here.
Click a connected event and it opens in Gript. Anything you change writes back to the provider.
What you can do to itDetail
Edit itTitle, times, location, attendees, the reminder and the categories.
Set how you showFree, Tentative, Busy, Working elsewhere, or Out of office.
Answer an invitationAccept, Tentative or Decline.
Join itThe Teams meeting button, when there is one.
Jump outOpen it at the provider.
Delete itRemoves it there too.
Create taskMakes a new task from the event, on a board and group you pick.
Link to taskAttaches the event to a task you already have, bringing its guests and their answers with it.
6
Meetings
Real invitations, tracked where the work is.
A meeting in Gript is a real calendar invitation. Your guests get it in Outlook, Gmail, Apple Calendar or whatever they use, and they do not need a Gript account. You can send one from a task Email tab with the Invite button, or straight from a calendar slot as described above.
What you fill inNotes
Title and agendaAsk AI will draft the agenda if you want it to.
LocationA room, an address, or a link.
WhenA date with a start and end, or all day. It can repeat.
A reminderHow long before it nudges everyone.
How you showBusy, Free, Tentative or Out of office.
GuestsRequired and optional, set separately.
FilesAttachments that travel with the invite.
With Outlook or Google connected, Gript creates the real event on your calendar. With nothing connected it still emails a standard invitation that opens correctly everywhere.
Meetings on a calendar are always only yours: the ones you organise or were invited to. You never see a colleague's appointments, even on a board you share with them, exactly as Outlook and Google Calendar behave. The task Email tab is unchanged, so everyone who can open a task still sees its meeting cards there.
7
Opening a meeting
Two tabs, one window, either provider.
Clicking a meeting on the calendar opens the meeting itself, not the task behind it.
Details
When and where, the join link, who organised it, the linked task as a chip you can click, whether you show as busy or free, the reminder, the full agenda and any attached documents.
Responses
The guest list with how each person answered, the counts, and any suggested new time.
The window is the same whether the meeting lives in Outlook or in Google Calendar. Only three things differ: the chip naming the account, the wording of the join button, and the link that jumps out to the provider.
Changing a meetingWhat happens
A guest proposes a new timeAccept it and Gript moves the meeting and re-invites everyone, or decline it and keep your time.
You edit itThe update goes to everybody.
You move the timeEveryone is asked to answer again.
8
Attaching a meeting to a task
A meeting created from the calendar has no task behind it, and that is a perfectly good permanent state.
1
Open the meeting and choose Attach to task
From the meeting window.
2
Pick the folder, board, group and task
Or search for the task by name.
3
Change your mind later if you need to
It can be moved to a different task, or detached again.
From then on the task Email tab tracks it like any other meeting, with the replies landing on the task.
9
Deleting a meeting
The same rules as Outlook and Google.
A deleted meeting leaves the calendar straight away, with nothing left struck through.
If you organised it
The button reads Cancel meeting when people are invited, and Delete when nobody is. Every guest gets a proper cancellation, and the task keeps the record in its history.
If you were invited
You can decline and remove it, or remove it without answering. Either way it only affects your own calendar. Nobody else loses the meeting.
Changes made on the other side flow back too. Move a Gript meeting in Outlook and Gript shows the new time; delete it there and it is cancelled here.
1
Open Holiday Calendars from the calendar menu
It lists every country available.
2
Search for a country and tick it
Its public holidays appear quietly on the grid.
3
Add as many as your team spans
Remove one at any time. Gript may also offer your own country the first time, based on where you are.
My board calendar is empty.
A calendar needs at least one Date or Timeline column, and tasks need a value in it. Items with no date are not placed anywhere. Add the column, or fill the dates in.
Do I have to connect a mailbox to send a meeting invite?
No. With Outlook or Google connected Gript creates the real event. With nothing connected it still emails a standard calendar invitation that opens in Outlook, Google Calendar, Apple Calendar and the rest.
A meeting I sent appears twice.
It should not. A meeting sent through your connected account also lives in that calendar, and Gript recognises its own meetings and draws them once. If you genuinely see a duplicate, it is two separate meetings.
Can I see a colleague's calendar?
Not their meetings, no. For who is free when, use Who is Free and the availability planning in resource management, which show working time and time off rather than appointment detail.
I dragged a task to a new date by accident.
Drag it back. A calendar drag is an ordinary change to the task dates, and the task activity records it.
Why can I not see the Meetings row in the rail?
A source only appears once it has something in it. With no meetings in view there is no row. On a board calendar there is no rail at all: the Meetings tick box is in the toolbar.
